Blog > April 2021 > ASG Discusses the Four Keys to Better Governance at DGI’s Virtual Conference

ASG Discusses the Four Keys to Better Governance at DGI’s Virtual Conference

Last week, ASG sponsored and presented at the Digital Government Institute’s (DGI’s) 18th Annual eDiscovery, Records and Information Management Virtual Conference. As the volume of digital information continues to grow, the DGI event provided a great opportunity to discuss how the scope of electronic records management is an increasingly critical issue for government agencies – especially in relation to providing secure storage, access and retrieval of government records.

Event attendees discussed current technology solutions and requirements, policy changes and examples of successful electronic records and eDiscovery programs. ASG was a valuable contributor to this conversation. For those who couldn’t attend DGI’s virtual event, here are some of the top takeaways from ASG’s session.

Business Wins and Better Governance: Finally, a Shared Destination

The two most common threads that ASG observes across records management projects are 1) the need to identify all sensitive data and 2) the ability to weed out redundant, obsolete and trivial content (ROT) and understand the remaining records. Therefore, government bodies require a solution with four core capabilities:

  • Identification – Organizations need accurate and fast analysis of all content. ASG Content Services (Mobius) delivers the broader classification of content, so organizations can catch more types of sensitive data and ensure nothing falls through the cracks.
  • Action – To support compliance with a governance-first approach to content-rich process automation, organizations must manage the retention and privacy of documents and records. With Mobius, users can automate governance decision-making and mundane, repetitive tasks to free up resources, improve performance and increase productivity.
  • Access – Organizations need to monitor access to sensitive information, establishing time and geography parameters around that access and denying access after any network breach. This capability must also include redaction across the entire enterprise.
  • Lifecycle – To manage the whole content lifecycle, organizations need to be able to place content on legal-hold, manage the over-retention of documents and enable encryption at rest.

Records Management Project

During our session, ASG shared several use cases exhibiting the value and ROI of modern governance services. In one case, an organization needed to clean up its existing retention schedule, which included 700+ policies that were manually administered across the enterprise, causing over-retention. ASG Mobius offered storage reduction, which targeted duplicate documents, over-retention and ROT living on shared drives. It also integrated with SharePoint to streamline and reduce SharePoint sites. Leveraging these capabilities, the organization was able to:

  • Automate lifecycle management based on new retention policies
  • Identify all sensitive information and take action
  • Federate redaction of sensitive information

There are many paths to ROI with ASG’s governance services – from e-discovery, to governance actions, to migrations. Learn how ASG Mobius can fuel your governance-first compliance strategy by checking out this product page or downloading this eBook, Balancing Records Management and Information Governance: Automation is the Key Ingredient