Navigating a Sea of Information for a Leading Defense Manufacturer with ASG-Cypress
Industry: Manufacturing, Defense
The manufacturer is a multi-billion dollar global defense and technology company that provides innovative systems, products, and solutions in information and services, electronics, aerospace, and shipbuilding to government and commercial customers worldwide. For more than a century, the manufacturer has designed, built, overhauled, repaired, and provided after-market services for a wide variety of United States Navy ships and for commercial customers.
The Challenge
In 1998, this global defense manufacturer implemented SAP, a leading Enterprise Resource Planning (ERP) solution, to automate their key business processes. At the same time, they decided to migrate mission-critical business applications, including business intelligence, computer-aided design (CAD), and custom-built software from their legacy mainframe system onto a new distributed environment.
During the implementation and migration process, they realized that their existing mainframe-based report distribution and output management solutions could not handle the demands of the new distributed environment. Nor could their existing output management solution address the multiple print languages required by diverse printer devices in use across the organization. These languages included Printer Control Language (PCL), Advanced Function Printing (AFP), PostScript, Portable Document Format (PDF), and Windows Graphics Device Interface (GDI) output. Searching for solutions to these requirements, they turned to ASG-Cypress.
ASG Solution
The company chose ASG-Cypress to optimize the communication, reporting, and output management processes for this new environment. In addition, they recognized that ASG-Cypress could improve the flow of information from the wide variety of applications and server platforms. The manufacturer was impressed by ASG-Cypress’s technical depth, proven scalability, and experience in integrating disparate technologies into a cohesive whole. ASG-Cypress Report Distribution, Enterprise Output Manager, and Personal Imaging Modules met or exceeded the requirements of their new applications and systems.
Today, ASG-Cypress handles output from every production-level system and application, both mainframe and distributed, while also managing and optimizing output to 3,500 printers across the organization. Over 8,000 employees use ASG-Cypress daily. Automatically capturing documents and reports and indexing them page-by-page, ASG-Cypress enables users to search, assemble, and distribute them to the proper recipient, regardless of where the documents or reports are located, how they were created, or what the original format may have been. In addition, this manufacturer’s primary strategic client uses ASG-Cypress Server Pages to verify that the manufacturer is working in their best interest.
Benefits
The company is fully committed to serving their primary strategic client, and ASG-Cypress helps them deliver this commitment. ASG-Cypress automatically assembles work orders and prints each bundle at the location where it’s needed, minimizing the wait time for print jobs. This new process ensures that workers maintain productivity instead of waiting for instructions. ASG-Cypress has enabled employees to efficiently scan millions of existing paper documents and link them with the associated electronic documents being processed. As a result, the manufacturer has eliminated ongoing leasing costs for warehousing huge numbers of boxed documents.
Prior to the implementation of ASG-Cypress, the manufacturer printed weekly reports at a central location, manually separated them by department, placed them in envelopes, and hand-delivered them to multiple locations. This time-consuming and costly process has been completely eliminated. Documents and reports are now automatically bundled and sent electronically to users’ online inboxes based on each person’s responsibilities, interest, and security clearance.
ASG-Cypress was deployed quickly, and has enabled the manufacturer to access business-critical information faster, increase productivity, and reduce overhead and resources needed to manage their document and output processes. For one process alone, they have eliminated over six million printed pages per month. They save over $500,000 per year on paper, storage, and printer-related costs. ASG-Cypress’ scanning module saves the company over $1,000 per day. Combining all related cost savings, the manufacturer reports annual cost savings of $1,000,000.
The manufacturer finds a new way to leverage the power of ASG-Cypress almost every day. With so many employees and their primary strategic client depending on the smooth and transparent flow of information, ASG-Cypress will continue to grow and expand throughout the organization.
